DMSMS

Diminishing manufacturing sources and material shortages (DMSMS) is defined as: "The loss or impending loss of manufacturers of items or suppliers of items or raw materials."^[1] DMSMS and obsolescence are terms that are often used interchangeably. However, obsolescence refers to a lack of availability due to statutory and process changes, as well as new designs; whereas DMSMS is a lack of sources or materials.

Impact

Although it is not strictly limited to electronic systems much of the effort regarding DMSMS deals with electronic components that have a relatively short lifetime.

Causes

DMSMS is a multifaceted problem because there are at least three main components that need to be considered. First, a primary concern is the ongoing improvement in technology. As new products are designed, the technology that was used in their predecessors becomes outdated, making it more difficult to repair the equipment. Second, the mechanical parts may be harder to acquire because fewer are produced as the demand for these parts decreases. Third, the materials required to manufacture a piece of equipment may no longer be readily available.

Product life cycle

Main article: Product life cycle management

It is widely accepted that all electronic devices are subject to the product life cycle. As products evolve into updated versions, they require parts and technology distinct from their predecessors. However, the earlier versions of the product often still need to be maintained throughout their life cycle. As the new product becomes predominant, there are fewer parts available to fix the earlier versions and the technology becomes outdated.

According to EIA-724 there are 6 distinct phases of a product's life cycle: Introduction, Growth, Maturity, Saturation, Decline, and Phase Out. Once a product completes Phase Out it is considered Discontinued. To the uninitiated these terms often seem abstract and odd. These terms are often used in databases covering parts life cycle so it is important to have an understanding of what they mean. An easy way to think of them is in terms of the human lifespan:

1. Introduction: A newborn child.
2. Growth: A teenager.
3. Maturity: A young adult.
4. Saturation: A middle aged adult, perhaps having lost a step.
5. Decline: An adult approaching or considering retirement.
6. Phase Out: An adult with a specific retirement plan.
7. Discontinued: A fully retired person.

Mitigation

DMSMS is managed through various risk mitigation efforts, both during the manufacturing of a product as well as later in the products life cycle. DMSMS is a hot topic in military supply where the usable lifetime of an electronic system may far exceed the availability of the components used to produce that system.

Devices in phases 5 and 6 of a product's life cycle require caution on the part of designers and product support engineers to assure that system components are indeed available at the time of production.

Some examples of the signs and symptoms of a DMSMS issue are:

• Notification of a part that will be discontinued in the future.
• A system that uses a unique part that can only be produced by a single manufacturer.
• Dwindling of parts for a system, but no replacements over time.
• Planning in a new system design that does not consider future obsolescence problems.
• A parts list that contains an end-of-life cycle part before a system has gone into production.

The core methodology for DMSMS analysis has been to make direct contact with the supplier of an item. Direct contact takes the form of phone, e-mail or other communication with a competent supplier representative. This is essential in the management of commercial-off-the-shelf products and assemblies. The main items of concern in a DMSMS analysis are:

• Is the item an active product?
• Is the item a good seller (generates good revenue for the company)?
• Is the item slated for obsolescence for any reason (e.g. replaced by a newer version)?

Other methodologies involve subscription to data services which monitor parts lists, known as a Bill of Materials (BOM), for activity on any one part in the user's list. Often both the classic methodology and the data subscription methodology will be used in conjunction to provide a more complete assessment of a part's availability and lifetime.

Take action

It is important and responsible to use a DMSMS risk management plan to ensure parts are available when you need them. The manager shouldn't wait for parts to run out. Long range planning must occur for every key piece of equipment, establishing "when" and "what" parts will be replaced or redesigned. Try to foresee potential equipment problems. Consider replacing obsolete parts and equipment. New methods of design engineering allow for the open exchange of parts as technology changes.

See also

• Cannibalization
• Obsolescence
• Product life cycle management
• Stockout
• Supply chain management

External links

• DMSMS Knowledge Sharing Portal

References

1. ^ Department of Defense regulation 4140.1-R, DoD Supply Chain Management Regulation