Abstract management

Abstract management

Abstract management is the process of accepting and preparing abstracts for presentation at an academic conference. The process consists of either invited or proffered submissions of the abstract or summary of work. The abstract typically states the hypothesis, tools used in research or investigation, data collected, and a summary or interpretation of the data.

The abstracts usually undergo peer review after which they are accepted or rejected by the conference chair or committee and then allocated to conference sessions. The abstracts may be presented as an oral talk or as an illustrated poster during the event. Abstracts are often published before or after the event as conference proceedings or in academic journals or online. In some cases submission of a full paper may be required before final acceptance is given[1]. In some fields (e.g., computer science), most mainstream conferences and workshops ask for the submission of full papers (rather than just abstracts) and academic program committees peer review the full paper to a standard comparable to journal publication before accepting a paper for presentation at the conference and publishing it in an edited proceedings series.

The abstract management process is closely tied to the need to provide continuing education to professionals, especially Continuing Medical Education or CME. Many annual meetings hosted by specialty societies provide educational credit hours so that attendees may keep current in the field and maintain their professional certifications.


Abstract management software

Historically, abstract management was a time-consuming manual process requiring the handling of large amounts of paper and created a considerable administrative workload[2]. An increasing number of organizations now use web-based abstract management software to streamline and automate the process[3]. The work is sometimes outsourced to dedicated conference departments at major publishers[4] and professional conference organisers.


Software functionality is based around typical conference workflows. These vary in detail, but in broad terms they must include a submission phase (usually abstract submission but sometimes full papers), reviewing, decision making by the programme committee, building of the conference programme and publishing of the programme and the abstracts or papers (online, in print or on a CD-ROM or other digital medium).

Abstract submission involves the authors in preparing their abstracts and sending them to the conference organisers through an online form, and is a relatively straightforward process. The abstracts are either uploaded as documents (typically Microsoft Word, PDF or LaTeX) or, where graphics and tables are not required, they may simply be entered into the form as plain text. The software will send out an email acknowledgement. Following the committee’s decisions on which abstracts are to be accepted for the conference the submission software may also be used to collect full papers and PowerPoint presentations.

Online reviewing may be more complex as the process is frequently “blinded” or anonymised. Reviewers will have particular interests or specialisations which should be taken into account when assigning abstracts to them, and they may have conflicts of interest. Reviews must be independent, i.e. reviewers should not be able to see other reviews before they have submitted their own. Abstract management software must provide for these options.

The programme committee will require extensive reporting and access to the abstracts and reviews. Software will usually support ranking of reviews and setting an acceptance threshold. Some software products provide further functionality for the conference organisers. This often includes an email facility to report reviewers' comments and committee decisions to authors , programme building tools and online publishing.

Delegate registration is usually provided separately from abstract management.

See also


  1. ^ http://www.scar.org/publications/bulletins/Bulletin161.pdf Abstract management process for a large conference
  2. ^ SSRN-The Academic Review Process: How Can We Make it More Efficient? by Ofer Azar
  3. ^ TMP Column: Killer Apps
  4. ^ http://www.elsevier.com/wps/find/conferences_overview.cws_home/conferences Abstract and conference management services offered by a major publisher

Wikimedia Foundation. 2010.

Look at other dictionaries:

  • Abstract (summary) — An abstract is a brief summary of a research article, thesis, review, conference proceeding or any in depth analysis of a particular subject or discipline, and is often used to help the reader quickly ascertain the paper s purpose. When used, an… …   Wikipedia

  • Management Information Base — (MIB, база управляющей информации) виртуальная база данных, используемая для управления объектами в сети связи. Наиболее часто это понятие связывают с Simple Network Management Protocol (SNMP), но также оно используется в более широком смысле в… …   Википедия

  • Management of heart failure — requires a muitimodal approach. It involves a combination of lifestyle modifications, medications, and possibly the use of devices or surgery. Contents 1 Diet and lifestyle measures 1.1 Fluid restriction 2 Pharmacological management …   Wikipedia

  • Management of Crohn's disease — involves first treating the acute symptoms of the disease, then maintaining remission. Treatment initially involves the use of medications to eliminate infections, generally antibiotics, and reduce inflammation, generally aminosalicylate anti… …   Wikipedia

  • Management of schizophrenia — depends largely on medications and on psychosocial interventions. No single approach is widely considered effective for all patients, though in the United States and most Western countries, psychiatric medication is often the primary method of… …   Wikipedia

  • Management information base — A management information base (MIB) is a virtual database used for managing the entities in a communications network. Most often associated with the Simple Network Management Protocol (SNMP), the term is also used more generically in contexts… …   Wikipedia

  • Management of atrial fibrillation — The main goals in the management of atrial fibrillation (AF) are to prevent temporary circulatory instability and to prevent stroke. Control of heart rate and rhythm are principally used to achieve the former, while anticoagulation may be… …   Wikipedia

  • Management of depression — Depression, for the purposes of this article, refers to the mental disorder known as major depressive disorder. This kind of depression is a recognized clinical condition and is becoming a common condition in developed countries, where up to 20%… …   Wikipedia

  • Abstract labour and concrete labour — Part of a series on Marxism …   Wikipedia

  • management — 1) The running of an organization or part of it. Management has perhaps three main components: an organizational skill, an entrepreneurial sense, and an ability to get the best out of followers. The organizational skill, involving many… …   Big dictionary of business and management

Share the article and excerpts

Direct link
Do a right-click on the link above
and select “Copy Link”