Unified Ledger Accounting

Unified Ledger Accounting

What is Unified Ledger Accounting?The concept of a Unified Ledger Accounting Application is often new to people who have used traditional Modular Accounting Systems, though the idea is very simple. Traditional modular systems have separate General, Purchase and Sales Ledgers which reflect times when accountants wrote information into large paper books or ledgers. Balances on control accounts were copied from one book to another, so that a full set of accounts could be completed and as an additional process control accounts were reconciled. This ensured that all of the individual entries added correctly to the control totals before any transfers were made.In the late 1970’s computer experts spotted the potential for writing accounting systems using computer software. Quite rightly they asked accountants what they did and replicated the system of accounting used providing a solution that was easy to understand.This was the birth of Modular Accounting Software which reflects the historic process by either generating information in the background or by batch updates from one ledger to another.What the experts didn’t ask was why accountants had this multiple book system. The reason for which is simply that having a single book would mean that having to accumulate values for what had been bought, sold or received in cash would be extremely difficult to manage and history had taught them how accounting should be done.A unified accounting system works differently; it is a single book in which two entries, a debit and credit, are made at the same time. All of the debits add to the same value as all of the credits. The result is that no control accounts are required and no transfers to other ledger books.There is no requirement for you to reconcile control accounts, and no opportunity for your system to be out of balance. In addition, there are no hidden background processes within software that need to be checked or maintained.

How can you identify a unified ledger?Today, the vast amount of computing power available means that many software vendors claim to have a unified ledger accounting system, when they do not. The processes and hooks generate the additional entries required in the system are fast enough for the user not to notice, so how can you identify whether your accounting system is modular or unified?

Duplicate linesOne condition of a Unified Ledger is that if you enter a purchase invoice with three lines, you will only have three lines written to the database. In modular systems, the Purchase or General Ledger line will be “re-created” in the appropriate book with a hook back to the invoice. This results in four or more lines being created (depending on how the software has been built), duplicating information. "In a Unified Ledger Accounting System, duplicate lines do not exist and software hooks are unnecessary."Slow down time

Imagine that time was slowed down so that any processes that accur after entering your purchase invoice take over 5 minutes to run. With a modular accounting system the three initial lines of your invoice are placed onto the purchase ledger, wait five minutes, the software creates an additional line in the general ledger, wait five minutes, the control account value is updated as so on.This may not seem appropriate today, however, there are occasions when systems shut down in the middle of one of these processes, and that is when you get an accounting system that is out of balance."A Unified Ledger accounting system can never be out of balance."


Wikimedia Foundation. 2010.

Игры ⚽ Нужна курсовая?

Look at other dictionaries:

  • List of accounting topics — Following is a list of accounting topics * Accounting Ethics * Accounting for risk * Accounting information system * Accounting methods * Accounting period * Accounting reform * Accounting scandals * Accounting software * Accounts payable *… …   Wikipedia

  • Defense Finance and Accounting Service — Official seal Official logo …   Wikipedia

  • Accountancy — [http://dictionary.reference.com/browse/accountancy , dictionary.com] or accounting is the measurement, statement, or provision of assurance about financial information primarily used by lenders, managers, investors, tax authorities and other… …   Wikipedia

  • Economy of North Korea — Economic centre of North Korea Currency North Korean won Fiscal year …   Wikipedia

  • Audit — For other uses, see Audit (disambiguation). Accountancy Key concepts Accountant · Accounting period · Bookkeeping · Cash and accrual basis · Cash flow management  …   Wikipedia

  • List of ERP software packages — Contents 1 Free and Open Source ERP software 2 Proprietary ERP software 3 ERP vendors 4 See also 5 …   Wikipedia

  • Newark, New Jersey — For other places with the same name, see Newark. Brick City redirects here. For the township in Ocean County, see Brick Township, New Jersey. City of Newark   City   …   Wikipedia

  • performing arts — arts or skills that require public performance, as acting, singing, or dancing. [1945 50] * * * ▪ 2009 Introduction Music Classical.       The last vestiges of the Cold War seemed to thaw for a moment on Feb. 26, 2008, when the unfamiliar strains …   Universalium

  • Ancient economic thought — In the history of economic thought, ancient economic thought refers to the ideas from people before the Middle Ages. Ancient Near EastEconomic organization in the earliest civilizations of the fertile crescent was driven by the need to… …   Wikipedia

  • European Central Bank — European Central Bank …   Wikipedia

Share the article and excerpts

Direct link
Do a right-click on the link above
and select “Copy Link”