Joint Staff Information Management Division (United States)

The Joint Staff Information Management Division (IMD) is one of two divisions which make up the Joint Staff Secretariat (SJS) of the United States Joint Chiefs of Staff currently located in the Pentagon in Arlington, Virginia (USA). The other division is called Actions Division (AD) which manages the daily workflow of the staff. [ [http://www.dtic.mil/cjcs_directives/jdata/unlimit/i571101.pdf Joint Staff Action Processing Instruction] ]

Information Management Division is comprised of approximately thirty personnel divided into two branches: the Records, Research and Content Branch (RRCB), and the Declassification Branch (DB). The division chief position is held by a Department of Defense civil servant of YA-03 pay grade. This pay grade is roughly equivalent to the old GS system's GS-15, but now falls under the new National Security Personnel System (NSPS). [ [http://www.cpms.osd.mil/nsps/index.html National Security Personnel System] ] The division also has a military officer as a deputy with the rank of O-5, but all other personnel are civilians, a mix of federal and contract workers. The SJS falls within the Joint Staff's Directorate of Management (DOM) [ [http://www.jcs.mil/dom/index.html Joint Staff Directorate of Management] ] headed by an officer of 2-star flag rank.

Records, Research and Content Branch

This branch maintains the corporate archive of record of the top five general officers of the Joint Staff: The Chairman (CJCS), the Assistant to the Chairman, the Vice Chairman (VCJCS), the Director (DJS), and Vice Director (VDJS). They are referred to collectively as the "Top Five." The VDJS is dual hatted as the Director of Management of the Joint Staff. The records maintained within this archive are available for Action Officers (AOs) on the Joint Staff to conduct research as a part of processing current business actions on the staff. They are also available for the Joint Staff History Office to prepare official historical accounts of the actions of the Joint Staff. An electronic searchable archive of these actions is maintained within internal staff electronic servers for AO convenience, although the actual record copy of all actions is maintained as a paper file.Additionally, this branch is charged by the Department of Defense Chief Information Officer [ [http://www.defenselink.mil/cio-nii/index.shtml Department of Defense Chief Information Officer] ] with records management oversight responsibility for the offices of the Top Five, all the staff's directorates, and, on behalf of the CJCS, with oversight of the Records Management Program (RMP) of all combatant commands. [ [http://www.dtic.mil/whs/directives/corres/pdf/501502p.pdf Department of Defense Directive 5015.2] ] These commands include: US Central Command (USCENTCOM), US Southern Command (USSOUTHCOM), US Special Operations Command (USSOCCOM), US Joint Forces Command (USJFCOM), US Transportation Command (USTRANSCOM), US Strategic Command (USSTRATCOM), US Pacific Command (USPACOM), US European Command (USEUCOM), and the new US Africa Command (USAFRICOM) which is expected to achieve full fledged Unified Combatant Command status in the fall of 2008. Official records of the Joint Staff and combatant commands are managed in accordance with internally developed policy [ [http://www.dtic.mil/cjcs_directives/cdata/unlimit/5760_01.pdf Chairman Joint Chiefs of Staff Instruction 5760.01] ] and procedures [ [http://www.dtic.mil/cjcs_directives/cdata/unlimit/m576001v1.pdf Chairman Joint Chiefs of Staff Manual 5760.01 Volume I - Procedures] ] using a disposition schedule [ [http://www.dtic.mil/cjcs_directives/cdata/unlimit/m576001v2.pdf Chairman Joint Chiefs of Staff Manual 5760.01 Volume II - Disposition Schedule] ] which has been approved by the Archivist of the United States--which makes it law, in effect. Records are managed by the Joint Staff or originating combatant command's records officer throughout their lifecycle until the disposition schedule calls for them to be accessioned to the National Archives and Records Administration (NARA), at which time NARA assumes physical and legal custody of those records which have been deemed permanent.

Finally, the RRC Branch maintains the system of directives for the Joint Staff. [ [http://www.dtic.mil/cjcs_directives/jdata/unlimit/j570101.pdf Joint Staff Manual - Formats and Procedures for Development of CJCS, Joint Staff, and J-Directorate Directives] ] It also maintains an official repository of NATO documents for staff reference.

Declassification Branch

This branch processes Freedom of Information Act (FOIA) requests and conducts declassification review of Joint Staff records as part of the Automatic Declassification requirements mandated by Executive Order 12958 as amended. The branch conducts Mandatory Declassification Reviews (MDRs) when required outside of FOIA, as well as Security Reviews of scholarly works with potential Joint Staff classified equities written by DOD members for publication or for educational purposes.Members of the public who wish access to Joint Staff records must make their requests via the DOD's Freedom of Information Office. [ [http://www.dod.mil/pubs/foi/dfoipo/ Department of Defense Freedom of Information Office] ] This group of government and contract civilians works to insure the public has access to Joint Staff unclassified information as an informed (and supportive) polity is critical for successful democratic government. The Declassification Branch is also bound to protect classified information to protect the security interests of the country and its citizens both at home and abroad, whether they be civilian or military.

References

Additional Information

* [http://www.jcs.mil/ Official Joint Chiefs of Staff Home Page (United States)]
* [http://www.dtic.mil/cjcs_directives/index.htm CJCS Directives Electronic Library]
* [http://www.defenselink.mil/ Official Department of Defense Web Site (United States)]
* [http://www.archives.gov/ Official National Archives and Records Administration Web Site (United States)]
* [http://www.archives.gov/about/laws/fed-agencies.html Legal Basis for Federal Records Management (hosted by NARA)]
*Information Security Oversight Office
*Public Interest Declassification Board
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