Cancellation (mail)

Cancellation (mail)

On mail, a cancellation (or cancel for short) is a postal marking applied to a postage stamp or postal stationery indicating that the item has been used. They are to be distinguished from overprints, and, in the case of the British "Occasions - Multiple Choice" stamps, from the ticking of boxes on the stamps with a pen for which the stamps call. [ [ GB New Stamps and Special Postmarks] (retrieved 15 June 2007)] Modern cancellations are often applied simultaneously with a postmark, for efficiency, and commonly the terms "cancellation" and "postmark" are used interchangeably, if incorrectly. (The confusion arises because of the practice of some postal administrations of applying the postmark directly on the stamp, at the cost of legibility.)

The term "killer" is sometimes used as a more vivid synonym.

A cancellation intended solely to prevent reuse of a stamp is sometimes called an "obliteration".


Postage stamps were introduced in 1840 and thereafter immediately engendered a need to clearly indicate that the stamp had done its service.

Many early cancellations were pen cancels, simply the use of a writing pen to deface the stamp, but before the days of ball-point pens, these took longer to apply than a handstamp, and most postal administrations required the use of cancellation devices, either supplied by the administration, handmade by the postmaster, or purchased from specialized suppliers. Handmade cancels were typically carved from cork and are known in a bewildering variety of creative designs, collectively known as fancy cancels. Pen cancels may still occasionally be seen (sometimes done with marker), typically when a postal clerk notices that a stamp has not been touched by the automated machinery (though there have sometimes been complaints by stamp collectors of redundant pen cancels by overzealous postal employees).

In the early period of the issuance of postage stamps in the United States a number of patents were issued for cancelling devices or machines that increased (or were purported to increase) the difficulty of washing off and reusing postage stamps. These methods generally involved the scraping or cutting-away of part of the stamp, or perhaps punching a hole through its middle. (These forms of cancellation must be distinguished from perfins, a series of small holes punched in stamps, typically by private companies as an anti-theft device.) See postage stamp reuse.

United States patent number 6672623, "Modification of receiver surface to reject stamp cancellation information," is "a method and apparatus for [placing a] protective coating is over the... image area [of personalised postage with the personalised image] such that official cancellation mark placed over the second area will not permanently adhere to the personal image." [ [ United States Patent 6672623]]

Types of cancels

"Used" stamps that have received cancellation in the course of mail service often are more highly valued than "cancelled-to-order" stamps, in which the stamps themselves have been cancelled for the benefit, or at the behest of, collectors, yet have not gone through the mail.

Stamp collectors like to see stamps which are either "lightly cancelled" or which have "bulls-eye cancellations". Another phrase for 'bulls-eye cancellations' is "socked on the nose" (SON).

A "lightly cancelled" stamp would have the postmark on a corner or small portion of the stamp. As lightly cancelled stamps are in general more valuable than heavily-cancelled (exceptions, discussed below, may be bulls-eye cancellations and special or rare postmarks), collectors have at times rubber-stamped (or handwritten) "philatelic mail" or the like on their covers to get the postal clerk or mail processor to cancel the stamps lightly. (It was perhaps from concern that a conventional cancellation device would damage some of Tonga's early foil stamps that a rolling cancellation device was employed.)

A "bulls-eye cancellation" is a readable postmark which entirely or almost entirely is on the postage stamp. They are favored by stamp collectors because one can see the time, date, and location where the stamp was used. The prevalence of bulls-eye cancellations varies considerably by country and time period.

Cancellations may either be applied by hand or machine. "Hand cancellation" is often used when sending unusually shaped mail or formal mail (e.g., wedding invitations) to avoid damage caused by machine cancellation.

The United States Postal Service regulations prohibit the use of slogans or pictorial material in regular hand-stamped cancellations (whether with or without killer bars). [ [ USPS rules: 164.44 Standard Cancellations] pdflink]

First day of issue of a stamp or piece of postal stationery is another type of cancellation.

There are railway post office cancels, ship cancels, and highway post office cancels.

In the United States, while cancellations are nearly universally applied by the authority of the United States Postal Service, it is legally possible to use one's own cancellations on a letter bearing United States postage stamps — if the letter is delivered by the sender, its employee (in the case of a company) or by a private delivery service following the requirements of the "Private Express Statutes". Private cancellations have also been used in the context of local posts and applied to artistamps by their makers. Private cancellations have actually been used in Germany. Private cancellations are to be distinguished from private overprints.

Pictorial cancellations

In addition to everyday cancellations there are pictorial cancellations, which as the name suggests contain pictures or images associated with the commemoration of an event or anniversary. Some people attempt to use stamps relating to the theme of a pictorial cancellation on the envelope. [ [ Postal cancel art] ] In Japan, distinctions are drawn between "Scenic Cancellations" ("Fukei-in"), "Small Commemorative Datestamps" ("Kogata-in"), "Large Commemorative Datestamps" ("Toku-in") and "Illustrated Hato Datestamps" ("Eiri-hato-in"). [ [ Special postal cancellations used in Japan] ]

In the United States a distinction is drawn between special cancellations, in which the killer is a slogan, usually encased in a rectangular box, and pictorial cancellations. [ [ USPS: Celebrating With Pictorial Postmarks] ] There are regulations pertaining the special cancellations. [ [ Philatelic (Stamp Collecting) Services: Special Cancellations] (retrieved 15 June 2007)]

The term "pictorial cancellation" is sometimes used, loosely and perhaps technically incorrectly, for slogan cancellations, which contain some sort of commemorative phrase in addition to the regular format of the cancellation.

In the United States, official pictorial cancellations are almost invariably applied at special "stations" (post offices existing only for a limited time, usually one day, at special events), although there are frequently other pictorial cancellations that are not officially described as such — they are among what are called special cancellations and are special die-hubs added to machine cancels, which usually contain merely a slogan but sometimes contain a picture. There are a very few exceptions in which a particular post office uses a pictorial cancellation on all its mail. The range of allowable subjects is very broad, and may include a variety of commercial tie-ins, such as to movie characters. There has been a change, however, and what were formerly referred to as "pictorial cancellations" are now frequently called "pictorial postmarks".

Pictorial cancellations may, though more commonly in other countries than in the United States, form the day-to-day cancellation of a station. For example, there are a number of permanent pictorial postmarks in India and Great Britain.

In Japan there are several different types of what are there called "special postmarks":
*TOKU-IN: " [c] ommemorative hand postmarks with illustration relating to the event and occasions"
*EIRI-KIKAI-TOKU-IN: "commemorative pictorial postmark run on a special stamping machine"
*FUUKEI-IN: permanent pictorial cancellation [ [ Special Japanese postmarks] ]

There can also be pictorial cancellations applied by private local posts or to accompany artistamps on cover.

Cancelled to order

Cancelled-to-order stamps, known as CTOs, are official cancellations of stamps that are not postally used. The CTO cancellations are easily identified as the stamps still retain their original gum. Authorities often use the same canceller for all C.T.O.s, and apply it very neatly in the corner of four stamps at one time. Some postal authorities cancel stamps to sell them at a considerable discount to the philatelic community. The authorities can do that profitably because they no longer need to provide the postal services that the stamps were meant to pay for.


ee also

*postage meter
*pen cancel

External links

* [ The International Machine Cancel Society] website
* [ Silent Video (mpg) from 1903 of operation of Cancelling Machine]
* [ Pictorial Cancellations Handbook, United States Postal Service]

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